The Importance of a Board Meeting Reminder
A reminder email for board meetings is a good way to ensure that participants are aware and prepared prior to a scheduled meeting. The reminder email for meetings contains important information like the title of the meeting, time the date, location and time, and any agenda items. It also serves as a helpful reminder to attendees to take note of and plan their schedules. Consistently sending meeting reminders with initial notices, as well as follow-ups as the event draws closer, increases accountability of participants and increases the importance of the scheduled engagement.
The best meeting reminder emails begin with a polite greeting, expressing goodwill and acknowledging the recipient’s commitment. The purpose of the meeting is clearly communicated, and may include decision making, collaboration, brainstorming or disseminating. It is essential to aligning participants and avoiding miscommunications or oversights. A concise and clear agenda helps participants mentally prepare for the discussion topics. If the meeting will be held in a virtual location the reminder for the meeting must include the link to the virtual meeting and any relevant access instructions.
Additionally, the meeting reminder must include important information about the event in the subject line, to help recipients prioritize it in their inbox. This will ensure that the message doesn’t get lost in the shuffle, especially as most email recipients receive dozens messages each day. The subject line is vital because it’s the first things people are able to see when they read the email.